Freight Accounting Administrator
- 📁
- Accounting
- 📅
- 2501247 Requisition #
- 📅
- 4 days ago Post Date
RSI Logistics, now part of Trinity Industries, is seeking a Freight Audit & Pay Administrator. In this role, you’ll ensure the timely and accurate processing of invoices and payments for transportation services, while maintaining precision in all rail carrier expense records. You’ll verify that each invoice aligns with client activity, confirming services were utilized as billed. Acting as the primary point of contact for transportation customers, you’ll resolve billing inquiries and issues promptly, escalating when necessary to ensure seamless service and client satisfaction.
What You’ll Do
Lead the freight audit and payable process for assigned clients, ensuring accuracy and efficiency throughout every step. Responsibilities include:
Accurately enter all manually received invoices and apply GL coding promptly upon receipt
Review and resolve unassigned EDI410 freight bills in a timely manner, including disputing, assigning, or approving as needed
Monitor and manage the group email inbox, responding quickly and professionally to inquiries
Track Class 1 railroad websites to confirm all applicable invoices are entered in Rail Command®
Follow the railcar lease invoice process, verifying accuracy and working with vendors to resolve missing or incorrect invoices
Confirm all data is complete and accurate prior to weekly export deadlines
Receive customer payment information and prepare data for weekly import into Rail Command®
Reconcile rail carrier and vendor accounts regularly to maintain accuracy
Proactively manage credits and vendor relationships to ensure proper application of credits
Monitor railcar lease abatements and confirm all credits are applied
Address and resolve issues logged in the shared customer issues log
Maintain and update the freight audit dashboard, share weekly with the customer, and recommend process improvements
Lead weekly customer calls to review freight audit status and discuss opportunities for improvement
Prepare and submit weekly payment summaries for Class 1 and short line carriers
Compile documentation and submit claims to rail carriers for refunds
Build strong relationships with clients and rail carriers by providing clear, concise, and proactive communication
Monitor and resolve issues collaboratively, escalating to the Account Manager when necessary
Identify process improvements to reduce or eliminate finance charges
Partner with customers on invoice coordination and payment processes
Assist in onboarding and training new team members within the department
Foster a collaborative work environment, building constructive relationships across teams and functions
What You’ll Bring
High school diploma or GED required; Associate degree in Accounting or a related field preferred
1–2 years of experience in transport customer service, billing, and third-party logistics
Strong attention to detail and accuracy, with above-average analytical and critical thinking skills
Proficiency in Microsoft Excel and solid understanding of customer service principles, including quality standards and satisfaction evaluation
Excellent communication skills—both written and verbal—with the ability to actively listen, convey information clearly, and adapt to audience needs
Strong problem-solving abilities and comfort working with numbers, including arithmetic and basic statistical concepts
EOE
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Trinity is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to trinityrecruiting@trin.net. This email address should only be used for accommodations and not general inquiries or resume submittals.