Office Manager/HR Generalist

Trinity Industries is looking for an Office Manager/HR Generalist in our Chicago, IL office.

The Office Manager/ HR Generalist will act as a strategic partner to the plant management team, providing comprehensive HR support and ensuring the consistent application of HR policies, procedures, laws, standards, and regulations. This role also involves providing non-HR support in areas such as office management, operational support, record keeping, and inventory management. 

What You Will Do:

Office Management:

• Maintain appropriate levels of office supplies and manage the designated budget
• Coordinate the maintenance of plant office equipment, including copier, fax machine, etc., in collaboration with Corporate Indirect Procurement
• Coordinate new supplier setup and onboarding in partnership with Corporate Accounts Payable
• Provide general ledger account coding for non-PO invoices
• Maintain and utilize a Purchasing Card for plant administrative expenses, ensuring compliance with all reporting requirements and control procedures
• Maintain inventory of employee pay cards in coordination with Corporate Payroll
• Assist with preparation for the annual physical inventory conducted by Finance/Accounting

Operational Tasks:

• Assist with implementation and maintenance of departmental procedures, reports, and logs
• Provide general administrative support for operational requirements, including sales order processing, SOP document distribution, and statistical data entry
• Provide prescribed training on specific topics

HR Responsibilities:

• Partner with plant management on all HR-related matters
• Communicate and support the consistency of HR policies, procedures, laws, standards, regulations, and strategies
• Perform onboarding functions, including I-9 employment eligibility verification, orientation, and benefit enrollment
• Maintain employee and business records according to company standards, including document retention
• Support interview coordination, new hire onboarding, and orientation processes
• Assist with plant-level annual HR initiatives such as compensation planning, performance management, employee engagement, and recognition
• Coordinate employee leaves of absence, including FMLA, ADA, Military, Childbirth/Parental, etc., and maintain timekeeping requirements for employees on leave
• Conduct exit interviews and ensure completion of termination processes
• Maintain strict confidentiality of highly sensitive matters
• Provide basic Spanish translations during employee communication
• Cross-train on Kronos timekeeping approvals and serve as an approval delegate for site managers as needed