Program Manager, AP/Procurement Administration
- 📁
- Accounting
- 📅
- 2400873 Requisition #
- 📅
- Oct 04, 2024 Post Date
Trinity Industries is seeking an experienced Program Manager, AP/Procurement Administration to join our Dallas, TX HQ team. This role will be responsible for ongoing program administration of Oracle Cloud Procurement and the Oracle Cloud Supplier Portal for North America (US, Mexico and Canada). Additionally the Program Manager will develop policies and procedures designed to promote efficiencies and compliance with use of Oracle systems and develop scalable processes to facilitate company growth.
What you'll do:
Oracle Procurement Administration
- Partner with Procurement teams to develop and execute the rollout plan for use of Oracle Procurement (Indirect and Direct)
- Administer the addition/removal of users
- Manage buyer assignment rules – default to buyer by category/commodity
- Coordinate across functional teams (IT, Legal, Finance, Procurement, etc.)
- Category management/admin and default costing using transaction account builder (TAB)
- Monitor requisition/purchase order aging – provide visibility to all buyers
- Monitor invoices that are not matched properly – root cause and remediation of repeat issues
- Monitor/resolve errors in interface tables
- Manage approval workflows – up to 10 workflows, manage errors, reassignments for orphans
- Identify and transition vendors to Oracle Business Network for electronic invoice and PO transmission
- Manage onboarding of suppliers to punchout catalogs
Oracle Supplier Portal Administration
- Partner with teams to develop and execute rollout plan, including communications and training material
- Manage access to Oracle Supplier Portal
- Maintain supplier qualifications/questionnaires in coordination with cross functional teams (IT, Legal, Finance, Procurement, etc.)
- Provide login information, troubleshoot issues
- Monitor portal usage
- Drive supplier compliance with company process/policy
- Engage suppliers to transact with Trinity in the most cost-efficient manner, ensuring compliance with invoice submission requirements and payment methods (e.g. EDI)
- Review supplier requests for completeness (quality control)
- Prepare and deliver supplier training – how to view invoice status, submit invoice, etc.
- Coordinate with both US and Mexico teams on specific supplier portal setup/maintenance
- Monitor/resolve interface errors
Key decision rights
- Assist with establishing and maintaining policies, practices and protocols ( e.g. supplier onboarding/enablement, PO management…)
- Serve as primary liaison with purchasing team and business units for Oracle Procurement
- Drive supplier compliance with use of portal and serve as primary escalation point for training and issues
- Ensure compliance with internal controls and policies for managed processes and serve as primary point of contact for audit inquiries
Key performance indicators
- Achievement of established SLA’s and KPI’s for areas of responsibility (e.g. supplier compliance)
- Ensure acceptable audit and ICFR testing results
- Drive cost savings and value to the organization through successful project execution
- Improve processes and automation
- Promote a customer driven service model
What you'll bring:
- 8+ years of Accounts Payable/Procurement Process Leadership Experience (equivalent Shared Service Accounting Operations Experience)
- Bachelor’s degree required (or equivalent experience)
- Oracle Cloud Financial Experience (or experience with similar cloud system (e.g. Coupa))
- English required/Spanish speaking is a plus
- Exceptional communication and analytical skills
EOE
Trinity Industries, Inc., and its subsidiary or affiliated companies (hereinafter “Trinity”) are committed to equal employment opportunity. It is our policy to consider candidates for employment without regard to race, color, sex, sexual orientation, gender identity, religion, age, national origin, disability, or veteran status.
View the following posters by clicking the links below:
Pay Transparency Nondiscrimination Provision
Know Your Rights: Workplace Discrimination is Illegal
Trinity participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
View the following poster by clicking the link below:
Trinity is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to trinityrecruiting@trin.net. This email address should only be used for accommodations and not general inquiries or resume submittals.