Sr. Assistant
- 📁
- Administrative Services
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- 2501039 Requisition #
- 📅
- 3 days ago Post Date
Trinity Industries, Inc. is searching for a talented team player to fill the position of Sr. Assistant in our Dallas, Texas headquarters office. This team member will provide administrative support in the busy day-to-day operations of certain critical enterprise level accounting and finance functions.
Join our team today and be a part of Delivering Goods for the Good of All!
This role will be responsible for a set of core responsibilities that are essential to helping the departments meet their goals. In addition, you will support a variety of administrative processes that help keep our Corporate/Financial Strategy and Capital Markets/Portfolio Investment teams organized and effective. This individual must be comfortable as the “go to” person for questions related to key operational processes and internal support.
What you’ll do:
- Provide administrative support to your teams, including managing multiple complex/detailed calendars with a high degree of accuracy and proactive initiative
- Communicate to a variety of audiences and regularly interact with all levels of the organization, including members of the “C-suite”, in a polished and professional manner
- Plan and coordinate key meetings and events with the departments and Trinity’s executive management team including catering
- Coordinate domestic and international travel for team members
- Coordinate Visas and other international travel documents for team members
- Assist with compiling presentations as needed
- Collaborate with the offices of the CEO, CFO and other Administrative Assistants as needed on coordination of meetings, data requests, etc.
- Proactively recognize and resolve office and departmental needs in a courteous and professional manner
- Manage multiple priorities and handle financial and confidential matters with integrity and diplomacy
- Assist with processing transactions, such as payment of vendor invoices
- Prepare and submit Expense Reports for several team members
- Assist with creation/modification of presentations, spreadsheets, and other various documents
- Handle sensitive correspondence diplomatically, efficiently, and effectively
- Assist with identifying and implementing process improvements for relevant departmental activities
What you'll need:
- Bachelor’s degree preferred
- 8+ years' experience as a senior administrative assistant at the Senior Leadership level
- Exemplary attention to detail and strong organizational and project management skills
- Advanced expertise with key business tools, such as Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Teams and Adobe Pro
- Excellent communication skills/professional etiquette required (written and oral) for a business setting
- Strong interpersonal skills required; ability to work well with cross-functional teams and individuals at all levels of the organization
- Demonstrated ability to exercise discretion and good judgment, maintaining a high level of confidentiality
- Familiarity with digital collaboration tools and video/virtual conferencing platforms
- Ability to effectively manage multiple projects simultaneously with limited supervision
EOE
Trinity Industries, Inc., and its subsidiary or affiliated companies (hereinafter “Trinity”) are committed to equal employment opportunity. It is our policy to consider candidates for employment without regard to race, color, sex, sexual orientation, gender identity, religion, age, national origin, disability, or veteran status.
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Pay Transparency Nondiscrimination Provision
Know Your Rights: Workplace Discrimination is Illegal
Trinity participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
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Trinity is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to trinityrecruiting@trin.net. This email address should only be used for accommodations and not general inquiries or resume submittals.