AP Specialist - Invoice Processing
Trinity Industries is looking for an AP Specialist in our Queretaro, MX office.
Contribute to the advancement of Shared Service and Accounting capabilities and reduce cost to serve through process improvement and automation. Maintain adherence to performance metrics, and SLAs. Responsible for the daily processing of accounts payable invoices and all other tasks as need to support the AP function. Will work closely with Purchasing and Business Units to implement effective and efficient workflows related to the purchasing, invoicing and vendor payments processes. Will analyze accounts payable to identify, research and resolve billing discrepancies, coordinating with appropriate business partners for resolution. Will assist in identifying opportunities to reduce costs.
What you'll do:
- Process all incoming invoices for accuracy and enter to Accounting ERP, prioritizing invoices eligible for rebates and cash discounts
- Perform any combination of routine calculations, posting and verification duties to process invoices to completion
- Verify all payee names, payee numbers, remittance address, amounts, invoice numbers, terms, discounts and dates were properly entered prior to processing
- Clarify any questionable invoice items, prices or receiving discrepancies, obtaining proper information and/or data while processing a high volume of invoices daily with a high level of accuracy
- Communicate any discrepancies found to the appropriate departments or suppliers and research and resolve issues that may prevent the timely payment of invoices
- Continually identify areas for potential process improvements and offer solutions
- Act as a mentor/trainer for new employees
- Provide additional support to internal customers and Accounts Payable team as needed
- Maintain Financial Shared Services policies, practices and protocols
- Maintain the BPO and other key vendor relationships
- Maintain compliance with Internal controls over applicable processes
- Adherence to SLA’s and achieving KPI’s
- Ensure acceptable audit and ICFR testing results
- Drive cost savings and value to the organization
- Improve processes and automation
- Promote a customer driven service model
What you'll need:
- 5+ years AP experience in a shared service environment preferred
- Ability to prioritize and complete multiple tasks in an accurate, efficient and timely manner
- Proficient in Microsoft office applications specifically Word and Excel
- English/Spanish fluency required
- Strong interpersonal skills with the ability to effectively engage all levels with the organization