Program Manager, AP - Procurement Administration

Trinity Industries is looking for a Program Manager, AP/Procurement Administration in Queretaro, MX. 

Responsible for ongoing program administration of Oracle Cloud Procurement and the Oracle Cloud Supplier Portal for North America (US, Mexico and Canada). Responsible for the development of policies and procedures designed to promote efficiencies and compliance with use of Oracle systems.  Develop scalable processes to facilitate company growth.

What You'll Do: 

Oracle Procurement Administration

• Partner with Procurement teams to develop and execute the rollout plan for use of Oracle Procurement
• Administer the addition/removal of users
• Manage buyer assignment rules – default to buyer by category/commodity
• Coordinate across functional teams (IT, Legal, Finance, Procurement, etc.)
• Category management/admin and default costing using transaction account builder (TAB)
• Monitor requisition/purchase order aging – provide visibility to all buyers
• Monitor invoices that are not matched properly – root cause and remediation of repeat issues
• Monitor/resolve errors in interface tables – ex. These POs from this shadow system didn’t load, follow-up with legacy team and remediate
• Approval workflows – up to 10 workflows, manage errors, reassignments for orphans
• Identify and transition vendors to Oracle Business Network for electronic transmission

Oracle Supplier Portal Administration

• Partner with teams to develop and execute rollout plan
• Manage access to Oracle Supplier Portal
• Maintain supplier qualifications/questionnaires in coordination with cross functional teams (IT, Legal, Finance, Procurement, etc.)
• Provide login information, troubleshoot issues
• Monitor portal usage
• Drive supplier compliance with company process/policy
• Engage suppliers to transact with Trinity in the most cost efficient manor, ensuring compliance with invoice submission requirements and payment methods (e.g. EDI)
• Review supplier requests for completeness (quality control)
• Prepare and deliver supplier training – how to view invoice status, submit invoice, etc.
• Coordinate with both US and Mexico teams on specific supplier portal setup/maintenance
• Monitor/resolve errors in interfaces (LX for Mexico)
• Assist with establishing and maintaining policies, practices, and protocols (e.g. supplier onboarding/enablement, PO management...) 
• Serve as primary liaison with purchasing team and business units for Oracle Procurement  
• drive supplier compliance with use of portal and serve as primary escalation point for training and issues 
• Ensure compliance with internal controls and policies for managed processes and serve as primary point of contact for audit inquiries 
• Achievement of established SLA's and KPI's for areas of responsibility (e.G. supplier compliance) 
• Ensure acceptable audit and ICFR testing results
• Drive cost savings and value to the organization through successful project execution 
• Improve processes and automation 
• Promote a customer driven service model